Motus White Papers

Managing Employee Spend in Healthcare

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WHY REIMBURSEMENT FLIES UNDER THE RADAR When it comes to reimbursing business mileage, the new mobile workforce simply lacks visibility, allowing the issue to go unaddressed. Healthcare companies do a empt to enforce the keeping of mileage logs and report summaries from pa ent visits. However, this lengthy, manual process requires already me-strapped physicians and healthcare workers to not only record star ng and ending odometer readings for each trip, but also piece together disparate data. Addi onally – far from exact, accurate numbers – reported mileage is regularly rounded. The difference between 7.8 miles and 8.0 miles isn't big. But these frac ons of a mile can turn into excess spend when a healthcare facility has a team of physicians who drive a combined 30,000 miles per year. Those 0.2 miles add up very quickly to an addi onal couple thousand miles per employee. That means thousands of dollars more in incorrect over-reimbursement. Inevitably, without the proper tools or technology to record exact mileage, busy healthcare execu ves and finance departments have no way of determining the accuracy of these numbers. At the same me, there is a por on of people who should be reimbursed, but are too busy to keep manual logs of their trips. When expenses aren't tracked and are under-reimbursed, healthcare facili es can open themselves up to the threat of lawsuits. This is especially true in states with stringent labor laws like California (Sec on 2802) and Massachuse s (Regula on 454 CMR 27.04(4)), which require companies to accurately reimburse employees for job-related expenses.

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