Motus Case Studies

Top Accounting Firm Refines Relocation with Motus Case Study

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ABOUT MOTUS Motus is the defini ve leader in solu ons for businesses with mobile-enabled workforces. Motus simplifies reimbursement and management of mileage, mobile devices and remote work with proprietary so ware that calculates personalized reimbursements for each employee, while improving employee produc vity, reducing overall mobility costs and suppor ng our customers' tax and labor law compliance programs. The company's unmatched living cost data, refined over more than 80 years and updated in real me, has made Motus the leading provider of mobile workforce management solu ons for top Fortune 500 companies. Motus automo ve data, captured and analyzed across the world's largest retained pool of drivers, also underpins the annual Internal Revenue Service (IRS) business mileage standard, the amount an individual can deduct for business vehicle expenses. For more informa on please visit or connect with us on Twi er, Facebook, Instagram or LinkedIn. CONTACT US SOLUTIONS FOR EVERYONE Employee sa sfac on across the organiza on was high when lump sum allowances were fully implemented. The reloca on team appreciated the amount of flexibility available when selec ng from traveling components such as airfare class, hotel type, number of meals covered, to who in the family could join them in home finding for temporary living. The tradi onal reimbursement process was cumbersome. For employees who typically don't travel for work, they appreciated that they no longer had to go through the burdensome process of submi ng receipts for reimbursements. Since reloca on expenses couldn't be submi ed through the regular expense management system and had to be submi ed to an RMC for reimbursement, it wasn't the best use of me to con nually keep track of receipts where there was no benefit to the company, and it was all taxable income. No longer requiring receipts also meant that the company no longer needed to perform audits, producing significant me savings. This was a win for employees, the RMC's, and the company. THE VALUE OF PARTNERSHIP A er a year of using Motus' Lump Sum Allowance – the company performed a thorough study of employee sa sfac on and cost analysis. The results were overwhelmingly posi ve with many employees sta ng they "love it". And since the company had access to all parameters and the corresponding allowance provided for each expense category, they were able to modify parameters to realize addi onal cost savings. A senior member of the team stated, "I love that it is easy to make changes – we made some tweaks to a few policy parameters and it brought spend back in line". They also further pointed out that one thing that can't be measured was the significant cost savings for the me and effort eliminated for collec ng and tracking receipts. "THE PARTNERS ARE SO HAPPY that they can plan it, spend it, and don't need a receipt."

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