Motus Checklists

Transitioning from a Fleet Vehicle Program to Individualized Mileage Reimbursement

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— IT Project Manager, Medium Enterprise Food Company Set end dates for fuel cards Align the timing of disposing your company-provided vehicles with the removal of fuel cards. Some companies choose to offer fuel cards after the disposal date to provide a benefit to employees during the transition process. Determine transition window Your business might require a rolling start date if you have leased vehicles, for example. You can also set a collective start date, if so, build in enough time for all employees to be part of the process — this will depend on the size of your mobile workforce. Schedule employee training Outline the roll-out process to employees and schedule a training session to educate your team on the process. The training should also communicate the benefits of the new program, including the flexibility to drive their own vehicle for work and the elimi- nation of year-end tax reporting for the employee. motus.com Using Motus has improved our relationship with our most important employees, those who are out servicing our customers. Motus assures they are reimbursed properly for all the miles they log. Source: Techvalidate

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